ASME Journals Digital Submission Tool
Preparing and Submitting Your Final Digital Files
These author guidelines contain information to assist the user in preparing and submitting the final versions of technical and non-technical works that have been accepted for publication in an ASME journal.
Following these instructions for the preparation of the production-ready files of your accepted paper will eliminate any delays in the publication of your paper.
The Editor’s office will review all submitted files and either Approve them for production or Disapprove them so that the author can make corrections and upload new files that are ready for production.
Both .doc and .docx files are acceptable.
The final versions of accepted papers and technical briefs will be uploaded to the site in the order shown:
PDF of the complete paper
Text-only file(s): Word or LaTex – these files should not contain figures. Cite figures in the text where they should appear and provide a figure-caption list only.
Graphics file(s) (one file for each figure) in TIFF or EPS format
I. COMPLETE PAPER (PDF FILE)
The PDF should include every item listed in the following order:
1. paper title
2. author(s) info (affiliation, address, email)
4. text: single column and double spaced
5. references in ASME format (both in text and on reference pages)
6. list of table captions
7. list of figure captions
8. tables, each on separate page
9. figures, each on a separate page – labeled i.e. fig1.eps, fig2.eps…etc., or fig1.tiff…etc.
10. footers (every page) containing corresponding author's name, Paper#, and page number
II. TEXT-ONLY FILE(S)
The text-only native format file should include:
1. Same items, order, and format as the .pdf file, except NO FIGURES.
2. A single LaTeX .tex file should be uploaded. The LaTeX template for ASME Journal Papers can be downloaded at
III. GRAPHICS FILES
Always print each graphic file to check quality before submitting. This is essential with color graphics that will be reproduced as black-and-white in print. See section on Color Graphics below.
Converting Word or Microsoft Office Files to TIFF, PS, or EPS
Save each figure as a separate file within the application (Word, PowerPoint, etc.).
Covert each to PDF using Adobe Acrobat
Use “save as” and choose TIFF or EPS from within Adobe Acrobat for each file.
The final versions of non-technical submissions (discussions and closures, editorials, book and software reviews, announcements, etc.) need to be prepared as noted below.
Discussions and closures, editorials, announcements, call for papers, and other text-oriented submissions must be submitted in both PDF and native formats. Word and LaTeX are currently accepted.
Non-Technical Submissions must be submitted as noted above under Technical Submissions if they contain both text and graphics.
Special sections such as the Solar Scenery or Heat Transfer Gallery items should be submitted in PDF format and as individual graphic files.
UPDATING FILES AFTER SUBMISSION
Files can be re-uploaded and replaced until the Editor reviews and Approves or Disapproves them for production.
To update submitted files, after logging in click UPDATE in the Options column of the Current Paper Status table for that paper, and then click RESUBMIT or DELETE in the Options column of the Final Manuscript Files table.