ASME Journals Digital Submission Tool
Additional Help

Frequently Asked Questions

 

When accessing this role, you must login as an Author and/or have submitted a paper.
 

 

Q. What kind of content can I submit through the journal tool?
A. You may submit technical and non-technical works. These include:

Technical Works
- Research papers
- Technical briefs

- Design innovation papers

 

Non-technical Works
- Discussions and closures
- Editorials
- Book and software reviews
- Announcements
- Other

 

Q. How do I submit my material?
A. Go to "Author Center > Submit Paper", and click on the link "Create an Account". Fill in each field to create an online user account. Please retain your account information, as you will need it to reference the site again.

 

Once you've created an account, you will be able to submit your content. Choose the type of content you'd like to submit from the pull-down menu, along with the journal you'd like to submit your content to. Input your paper title, as well as your abstract in plain text. The abstract text can be typed directly in the field provided or you can cut and paste into this field from a word-processing file. Please keep the abstract text to text only: no special characters, Greek, or math please.

 

Next, use the "Browse" button to locate the content on your computer for uploading. All initial papers must be submitted in PDF format. At this time, you also have the option to input any comments you deem necessary. Please read the notice at the bottom and choose the button "I Agree". Finally, submit your materials by clicking "Finish". If you'd like to cancel the submission, click "Cancel".

 

NOTE: If you choose to "Cancel" your submission, your account will still remain valid. This will allow you to login to your author account at a later date to submit additional materials.

 

You also have the option to add co-authors by choosing the button labeled, "Step 3". To add co-authors, follow the steps in creating an account. You must have the email addresses of all co-authors available to complete this step.

 

Once you've completed the process successfully, you will receive an on-screen confirmation of what was submitted to the site.

 

To submit additional material, go to "Author Center > Submit Paper" and follow the steps to submit. You need not create another user account.

 

Q. How can I edit my paper?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. Under the "Options" box, choose the link "Update", and update what is needed. Any new files submitted will overwrite those uploaded previously. Choose "Update Paper" to submit your changes.

 

NOTE: You cannot update any parts of your paper if it has been assigned for review or if it is under review.

 

Q. How can I view the status of my paper?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. By choosing the corresponding links, you can update your paper information, add/update/remove co-authors, view details of your submission, as well as withdraw your submission from consideration.

 

Q. How will I know my paper has been approved?
A. Once you submit your paper, it will be assigned to an Associate Editor for review. Upon completion of the review, a recommendation will be made to the Editor to accept or reject your paper. You will receive a copy of the recommendation e-mail the Associate Editor sends to the Editor. Once the Editor has made a decision, you will be informed via email. If your paper is accepted, you will receive instructions on the next steps to take.

 

Q. How can I view reviewer comments?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. Under the "Options" box, choose the link "Details".

 

This will bring you to the "Details" page, which displays information about your paper. Click on the plus (+) sign and/or link, "Reviewer Comments". To display the comments of a particular reviewer, choose the "View Comments" link. A new window will open to display the comments submitted.

 

NOTE: Reviewer comments are displayed once a recommendation has been made.

 

Q. How do I submit a revised paper?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. Under the "Options" box, choose the link "Submit Revised". Update your paper title, and upload your revised paper and comments by using the "Browse" button to locate the files on your computer. Include additional comments in the "Comments" box as needed, and choose "Submit Revised Paper" to submit your revision.

 

Q. How do I submit my final paper and files?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper.

 

To submit a final paper, choose the link "Submit Final Paper" under the "Options" box. Follow the steps in submitting your final materials - update your final paper title and abstract, upload the text-only versions of your paper, and fill in comments as needed. If you have graphics that are associated with your paper, you may upload them in the next step (as individual files).

 

To complete the submission, select whether or not you have submitted the Assignment of Copyright (1903) Form. If you have not submitted the form, you have the option to download a copy in PDF format and fax to ASME HQ at 212-591-7292.

 

Q. How can I update my final paper information?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. Under the "Options" box, choose the link "Update".
 

 

NOTE: You cannot update information once the Editor has given your paper final approval.
 

Q. How can I withdraw my paper?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. Under the "Options" box, choose the link "Withdraw". Confirm your withdrawal and submit to make the change.

 

NOTE: You must refresh your browser to see the change take place.

 

Q. How can I re-instate my paper?
A. Login to the Journal Tool website. Once you've logged in, you will be brought to the "Status" page, which displays the status of your paper. Under the "Options" box, choose the link "Re-instate". Your paper will be re-instated instantly.

 

NOTE: You must refresh your browser to see the change take place.

 

Q. How can I contact an Editor or Associate Editor?
A. Login to the Journal Tool website. Go to "About Journals > Editors - Associate Editors" from the toolbar at the top of the screen. This will allow you to search for Editors and/or Associate Editors. Enter the first or last name, or the e-mail address of the person you are trying to find. Hit "Search" to display your results. To e-mail an Editor or Associate Editor, click on the envelope next to his/her name. This feature is also available from the "Details" page of journal account.

 

You also have the option of finding an Editor and/or Associate Editor by Journal. To use this method, click on the plus (+) sign next to the name of the Journal you wish to search. This will expand to show Editor information. To expand the list of Associate Editors, click on the plus (+) sign next to "Associate Editors". To e-mail an Editor or Associate Editor, click on the envelope next to his/her name.

 

Q. What formats are acceptable for the final paper?

A. During the final paper process, we request all files be submitted in both PDF and native formats. This allows efficient processing of your paper, images, etc., for publication in the journal. We are currently accepting Word, LaTeX and FrameMaker files.

 

Q. How can I update my password and/or profile?
A. Login to the Journal Tool website. Go to "My Account" from the toolbar at the top of the screen. Modify your password and/or profile as needed and choose "Update Profile" to submit the changes.

 

Q. Why did my login session expire?

A. If your user session remains inactive for more than 90 minutes, you will be logged out of the site automatically. This has been implemented as a security feature to ensure your privacy and maintain the integrity of the journal submission process. To access the site again, you will need to login to your account.

 

NOTE: If your user session has expired, any data entered into the tool will be lost when attempting to submit it. To avoid losing data, please keep a back-up copy of all documents, comments, etc.

 

Q. How do I identify my paper as a previously published conference paper?

A. If the paper you are submitting was published in a conference proceedings, please indicate that unique conference paper number as follows: